Fabasoft Folio allows you
In Fabasoft Folio text modules can be defined. The content of the text modules can be inserted in a Microsoft Word document as plain text, formatted text or linked text.
Note: Linked text modules only work with integrated authentication.
To insert a text module in a Microsoft Word document opened from Fabasoft Folio, click “Text” on the “Insert” tab.
To insert fields in a Microsoft Word document opened from Fabasoft Folio, use the Fields control on the “Insert” tab.
Which fields are available depends on the context in which the Microsoft Word document is opened. For example, if you open the content of an outgoing, predefined fields are available for inserting metadata of the addressees defined in the outgoing. You can also browse through the addressees by clicking the arrow buttons of the Fabasoft fields control.
Any changes you make to the fields in the Microsoft Word document are written back to the corresponding properties of the objects stored in Fabasoft Folio when you close the document.
In Fabasoft Folio it is possible to define custom fields.
Two types of fields can be distinguished:
Document properties are similar to fields as they allow you to embed metadata in Microsoft Word and LibreOffice Writer documents. However, in contrast to fields, document properties cannot be edited within the third-party application but solely provide read-only information.
In addition, document properties must be updated manually (e.g. by clicking “Update Field” from the context menu of Microsoft Word) whereas fields are updated automatically.
To insert a document property into a Microsoft Word document, click “Property” on the “Insert” tab.
In Fabasoft Folio custom document properties can be defined.
Note: Microsoft Office restricts the length of document properties to 254 characters. By now Fabasoft Folio provides workarounds to exceed this limit, but due to the dependency on the third-party product Microsoft Office it cannot be guaranteed that these workarounds will work in the future. Keep in mind that Microsoft Office hotfixes or service packs may prevent exceeding this limit so it is recommended not using longer document properties.