Previewing Documents

The Fabasoft App provides a preview of various document types.

When the document is an image, a preview of the image is displayed.
If a PDF view is available for the document type, the document is presented in the integrated PDF viewer.
On iOS, documents of the types Apple Pages, Apple Numbers, and Apple Keynote will be displayed with the integrated viewer of iOS.
For supported audio and video types a play button will be displayed over the preview image.
If the document cannot be converted to PDF (e.g. due to an unsupported document type), only the icon of the corresponding object class will be displayed.
The preview and overview functionalities both support pinch-to-zoom.
The preview of a document can be switched to full screen-mode. In full screen-mode, all UI except the title bar is hidden.

Note: You can use the “Open in” action to view objects in apps on your device that support the corresponding document type.

Opening a Document

By pressing the “Open in” action, the original file is downloaded to be opened with any application that supports the document type.

The document is opened in read-only mode, but some third-party apps may allow editing.

Note: Only available with corresponding configuration settings. See chapter “Various Functions and Actions”.

Editing a Document (Android Only)

By pressing the “Edit in” action, the document is locked in the backend, so no other user can change the content while it is being edited on your device.

The original file is downloaded to be opened with any application that supports the document type.

When the third-party application properly saves the file back to the original location, the changes will automatically be uploaded to the backend. Be aware that some third-party applications do not support this, and rather try to store the file locally or elsewhere.

Note:

Only available with corresponding configuration settings. See chapter “Various Functions and Actions”.
Make sure that the used third-party application properly supports the Android File Provider.
Microsoft apps on Android do not support the edit flag and will only provide the document in read-only mode.
For more information about the Android File Provider, please visit https://developer.android.com/reference/androidx/core/content/FileProvider: new window.

Editing a Text Document

For text documents, an in-place-editor is available.

By pressing the “Edit” action, the in-place-editor is opened. The document is locked, so no other user can change the content while it is being edited on your device.

The original file is downloaded and opened for in-place-editing.

The changes made by in-place-editing can be canceled or saved. By tapping the “Save” button, the document is uploaded automatically. When the upload is finished, the document is unlocked and the in-place-editor is closed. The preview is refreshed automatically.

Note: Only available with corresponding configuration settings. See chapter “Various Functions and Actions”.

Editing or Reading a Document with Microsoft Office for the Web

This chapter describes how to work with Microsoft Office for the web.

Activation of Microsoft Office for the Web for the Fabasoft App

As prerequisites for the use of Microsoft Office for the web it has to be configured on the domain and for the user and it has to work in the web client.

Per default, Microsoft Office for the web is not activated for the Fabasoft App. To activate Microsoft Office for the web for the Fabasoft App the administrator of the domain must enable it in the Mobile Apps Configuration. The customization point is called “Can Use Office for the Web on Mobile Devices”.

Note:

Microsoft does not recommend using Office for the web on mobile devices.
Microsoft Office for the web is only supported on tablets, as the smaller screen on phones does not provide a sufficient user experience.

Known Problems and Restrictions

There are some actions that are not working as intended. Especially every action that would open a new window is not working as new windows are not supported.

iOS

The following actions are not working as intended in reading mode:

Download (not available on iOS)
Print (opens a new window)
Close (does not close the document, instead pull down the dialog)
Share (opens a new window)
Immersive Reader (results in endless loading, dialog needs to be closed and reopened)
Help (opens a new window)
Give Feedback to Microsoft (opens a new window)
Terms of Use (opens a new window)
Privacy and Cookies (opens a new window)
Accessibility Mode (opens a new window)

The following actions are not working as intended in editing mode:

Share (opens a new window)
Manage Access (opens a new window)

Android

The following actions are not working as intended in reading mode:

Download (opens a new window)
Print (opens a new window)
Close (does not close the document, instead use the system back button or back gesture)
Share (opens a new window)
Immersive Reader (results in endless loading, dialog needs to be closed and reopened)
Help (opens a new window)
Give Feedback to Microsoft (opens a new window)
Terms of Use (opens a new window)
Privacy and Cookies (opens a new window)
Accessibility Mode (opens a new window)

The following actions are not working as intended in editing mode:

Share (opens a new window)
Manage Access (opens a new window)

General Problematic Actions

Selecting a location to save the file (loads the web client user interface inside the dialog)
Logging out in Microsoft Office for the web (invalidates the user session, meaning the user is also logged out from the app even if “Stay logged in” is active)

PDF Viewer

The PDF Viewer provides the following features through buttons in the title bar:

Search
Content (Android)/Outline (iOS)
Thumbnail
Open full screen mode

Moreover, a thumbnail bar is displayed at the bottom of the content view to navigate quickly to a particular page in the document.

When pressing the “Search” button in the title bar, the search view is displayed. The search view contains a text input field and a result list.

The document is searched while typing in the input field and the result list is filled with the search results. The search results are highlighted directly in the document. By tapping on a search result in the list, the document scrolls to the page and the exact location of the search result.

The search can also be triggered by selecting a text in the viewer as well as by using the context menu action “Search”.

Content (Android)/Outline (iOS)

When pressing the “Content” action on Android or the “Outline” action on iOS, the content view is displayed. The content view displays the table of contents (when available), a list of bookmarks, and a list of annotations.

By tapping on an entry from either list, the document scrolls to the page and the exact location of the desired entry.

Thumbnail

When pressing the “Thumbnails” button, the thumbnail view is opened. The thumbnail view takes up the entire view and displays small thumbnails for regular pages, pages with annotations, or pages with bookmarks for easy and fast navigation.

By tapping on a thumbnail, the document scrolls to the desired page.

Thumbnail Bar and Scrollbar

A thumbnail bar is also available via a floating widget on the bottom of the PDF overview and can be made visible or hidden by pressing anywhere on the screen. By tapping an item from the thumbnail bar, the document scrolls to the desired page.

A scrollbar is available on the right side of the PDF viewer and can be shown or hidden by pressing anywhere on the screen. It is also shown when starting to scroll. The scrollbar handle can be used for easy and fast navigation.

Media Playback

For supported audio and video files a play button will be displayed in the preview. By pressing this button, the media player opens and playback of the given media starts automatically. With the media player the user can control media playback intuitively by using the displayed controls.

Note: A running playback delays the app passcode lock.

Note: Media streaming is not supported when using certificate authentication.

Picture-in-Picture Mode (Video Files Only)

For video files playback can continue in Picture-in-Picture mode, by either pressing the dedicated Picture-in-Picture mode button or by moving the app to the background while playback is running.

Note: A running playback in Picture-In-Picture mode delays the app passcode lock.

Note: Picture-in-Picture mode only works for video files that are not restricted by the Teamroom setting “Restrict the Downloading or Opening of Content on the Device”.

Background Audio Playback (Audio Files Only)

For audio files media playback will continue when the app is moved to the background.

The Android app has a dedicated button which will close the media player and continue audio playback in the background.

Note: Background audio playback only works for audio files that are not restricted by the Teamroom setting “Restrict the Downloading or Opening of Content on the Device”.

Play Now Info (iOS) and Media Controls (Android)

Starting the playback of an audio or video file will update the Play Now Info (iOS) or the media controls (Android) which is/are displayed in the notification center of the device.

Note: This only works for audio and video files that are not restricted by the Teamroom setting “Restrict the Downloading or Opening of Content on the Device”.