2017 R1 Update Rollup 1

Online ArchivingPermanent link for this heading

Fabasoft Folio provides online archiving of objects, content and versions. On the one hand rarely used data can be transferred from a production system to an archive system and on the other hand a revision safe long-term archiving system can be realized.

Archive ContentsPermanent link for this heading

To archive contents of a business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Archive Contents”.
  3. Click “Yes”.

Note:

  • All contents of the object are archived.
  • The contents can only be accessed in read-only mode. Meta data still may be edited based on the access rights.
  • Possibilities for full-text search in archived contents depend on the configuration.

Archive Contents and VersionsPermanent link for this heading

To archive contents and versions of a business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Archive Contents and Versions”.
  3. Click “Yes”.

Note:

  • All contents and versions of the object are archived.
  • The contents can only be accessed in read-only mode. Meta data still may be edited based on the access rights.
  • Archived versions cannot be accessed anymore unless the version is explicitly loaded.
  • Possibilities for full-text search in archived contents depend on the configuration.

Archive a Business Object CompletelyPermanent link for this heading

To archive a business object completely, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Archive Object”.
  3. Click “Yes”.

Note:

  • If an object is completely archived, meta data, contents and versions are archived.
  • In Fabasoft Folio only common meta data (e.g. Name, Created on/at) are visible.
  • The object can only be accessed in read-only mode.
  • Possibilities for search and full-text search depend on the configuration.

Archive a VersionPermanent link for this heading

To archive a version of a business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Archive Version”.
  3. Click on the desired version.

Note:

  • The selected version is archived.
  • Archived versions cannot be accessed anymore unless the version is explicitly loaded.

Archive a Copy of a VersionPermanent link for this heading

To archive a version of a business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Archive Version Copy”.
  3. Click on the desired version.

Note:

  • The selected version is archived.
  • Archived versions can still be accessed without the need to explicitly load the version.

Load a Business Object From the ArchivePermanent link for this heading

To load a business object from the archive, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Load Object”.

Note: The behavior concerning access rights and search possibilities does not change.

Unload an Archived Business ObjectPermanent link for this heading

To unload an archived business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Unload”.

Restore an Archived Business ObjectPermanent link for this heading

To restore an archived business object, perform the following steps:

  1. Select the desired object.
  2. On the “Archive” menu, click “Restore”.

Note:

  • A version is saved.
  • The archive marker is removed and the object can again be edited and searched.

Search for a Business Object in the ArchivePermanent link for this heading

To search a business object in the archive the standard search can be used (“Tools” > “Find”).

Note: Which meta data and contents are used for the search depends on the configuration.